General instructions for lecturers
Information from speakers/presenters, to be used in the programme
Abstract on the presentation or the speach, app. 5 to 10 lines are to be sent to semapp@ipl.dtu.dk / ATV-SEMAPP, Building 425, DTU, 2800 Kgs. Lyngby, as soon as possible and preferably no later than 10 days after the presentation has been agreed upon (unless anything else has been arranged) . The abstract will be used in the programme, which will be sent to the members as well as published to potential participants.
For use in the programme, the presenters are also urged to submit
- an ultra short CV on 3-5 lines,
- a digital portrait photo and
- if easily available a relevant eye catcher photo.
Programme and address
of where the meeting will take place can normally be found via the programme website, homepage www.atv-semapp.dk.
A link to the temporary list of participants may also be found on the programme web-site prior to the meeting.
Audio-visual
Ordinary audio-visual means, such as PC-projector, flip-over or blackboard and microphone should be available in the conference room. Other audio-visual means can be arranged. (The secretariat brings a PC).
Materials for the participants
The secretariat of ATV-SEMAPP produces a CD with programme, list of participants, questionnaire as well as other material, which can supplement the presentations during and not least after the meeting. The lecturers are urged to deliver material, which can support their presentations, e.g., as a minimum, copies of the overheads (PowerPoints or similar), if possible supplemented by explanatory text. Articles, which substantiate the abstract, are welcome, but not a must.
The material must be received at the secretariat of ATV-SEMAPP no later than 7 days before the meeting, if possible as an electronic file sent to semapp@ipl.dtu.dk (PowerPoint, PDF or Word). If you use/send a PDF-file please be aware that the file should have only one slide per presentation page. Only in case of paper printed reports the file should be with two overheads per page (Size A4). The background colour of the overheads should be bright, preferably white in case of printing. If you cannot comply with these recommendations, please take contact to the secretariat.
The content of the presentation
The target audience of the ATV-SEMAPP meeting are typically technicians (they may have different positions such as Constructors, Designers, Managers and Directors) who are requesting e.g. technical competence and comprehensive view, focus on technology, technical exposition and examples of application, applied cases, specific solutions (scientific solutions of a problem) and hopefully inspiration for new initiatives in the day to day life of the participants.
If you are discussing subjects not concerning the central technical aspects in your abstract, e.g. presentation of your establishment, services or products that your organisation is selling, we recommend that you do it very brief (max. 2 to 3 minutes) and that you emphasise on the meaning and relation this information has on the main theme of your announced abstract. We have experienced negative reaction by the participants, if an presentation – whole or partially – can be perceived as a sales promotion.
Presentations published on the homepage
If the participants are requesting material - PowerPoint presentation or similar - not included in the participant-CD, the secretariat will, unless the lecturer express that she/he does not agree, transform the presentation files (special publishing issues are accepted) into Adobe PDF and place them to a limited extent on ATV-SEMAPP’s homepage until appr. 14 days after the meeting. Logon procedures will be established.
Presentation of physical material
The lecturer is welcome to bring illustrative physical material. Please book table space in advance.
1st June 2007 / Secretariat, ATV-SEMAPP, tel. +45 4525 4800 or +45 4525 4630.
